Everyone knows that effective communication is absolutely necessary to make a relationship successful. Marriages fail every day due to a breakdown in communication between spouses. Professional relationships in the workplace fail for the same reason.
Misunderstandings and differences of opinion can turn into distrust between an employee and the boss. Once that happens, the workflow gets disrupted and the success of the business gets compromised. To prevent any of those things from happening, both parties need to recognize the importance of meetings.
When Meeting Regularly with the Boss is Not an Option
For a lot of employees, having a one-on-one meeting with their boss may not always be possible. This can be due to their demanding schedules and other specific deadlines that they have to meet. For some employees who are located in another office or work site, meeting with their boss regularly isn’t a practical option.
Despite those conditions, meeting with the boss should still be a priority. It’s one of the most effective means for keeping the boss updated.
If you’re one of those employees who work far from the main office or your boss is frequently away, you can turn to technology. The internet provides a lot of means to have a meeting even if the parties are not physically together. You can use your computer or your mobile phone to communicate with your boss regularly.
Things to Communicate to Your Boss
To keep the boss in the loop of how things are progressing in an organization, it is advisable to keep the lines of communication open on a regular basis. One way to accomplish this is to have a regular or weekly meeting with the boss.
Some of the things to be discussed at the meeting would be:
Status of projects
It is always important to keep the boss updated on the progress of his projects. Provide regular updates and be prepared to have a full report instead of waiting to be asked for it.
Goals and objectives
The boss will want to know how well you are keeping up with your team’s goals and objectives. Meeting with the boss on a regular basis will keep him/her updated on how things are progressing and what goals and objectives are yet to be met. While written reports outline the details of your progress, being able to discuss and explain the report is much more effective.
A good boss will want to keep employees motivated. Therefore, he/she will want to know more about the goals or personal ambitions of the employees. These things are best discussed in a one-on-one meeting.
Most bosses prefer hearing about issues as they happen and what is being done to address them. A regular meeting with the boss can provide the necessary updates regarding those issues.
Projection of possible issues down the road
Since no boss likes being caught off-guard with bad news, your boss will want to know any potential challenges that could pop up in the near future. So, regularly communicate any negative issues concerning his employees and what things can be done to address them.
Responses to last meetings
It sounds like common sense, but employees often get so wrapped up in their day-to-day issues that they forget to address issues that were discussed at their last meeting with the boss.
Read your notes and review them from time to time. This way, you’ll have an answer to your boss in case he asks related questions on your next meeting.
Wants and needs
The boss will not know what tools, resources or training you need to be successful unless you tell him. He’ll likely assume that all is well unless he hears otherwise. If you have any request or demand, don’t hesitate to communicate it during the meeting.
Updates on schedule for upcoming vacations
It is prudent to always compare schedules with the boss to know when the boss will be going on vacation and when an employee will be out of the office as well.
Input for strategic plan of the organization
Meeting with the boss can be a great opportunity to share thoughts and ideas about what’s happening in the workplace. It’s also a good chance to alert the boss about the things that can hinder the business’ success. Honest, frank discussions where ideas can be exchanged between the boss and the employees can help in the achievement of the organization’s goals.
Regular meetings establish trust, mutual respect, and care. And the more often these meetings occur, the less anxiety employees will have when sharing honest information concerning the boss and the business. The boss, on the other hand, will find it easier to rely on his employees, knowing that they are doing their best in their job.
See Also: How To Make Meetings More Effective